Reactivating an employee for a one-time payment or adjustment only

  1. Go to the Status Change / ROE page.Closed From the Payroll menu, select ROE / Employee Status Change > Status Change / ROE.
  2. Locate the employee in the employee list.
    1. If the name is not visible:

      1. Select the On Leave and Terminated check boxes above the employee list then enter the employee name in the search bar.

      2. If name is still not visible, the employee may have been terminated in a previous year and has since been removed. See Hiring a new employee.

      3. Once the employee name is visible in the list, select the employee.

  3. Under Status Change Options, select:

    1. If employee is terminated and is to remain terminated,

      1. Resulting Status: Terminated (Note the employee will be paid on the current pay if Salaried or has Permanent earnings. If you choose Terminated, they will be deleted from the masterfile on the first pay of the following year. To keep them on Leave, they will have to be put back on Leave on the next pay processed)
      2. ROE Form: Amend
      3. Current Pay: Process (Note: the employee will be paid on the current run if Salaried or has Permanent earnings)

    2. If employee is on leave and a one time payment is required

      1. Resulting Status: Terminated or Active
      2. ROE Form: Amend or Do Not Produce
      3. Current Pay: Process (Note: the employee will be paid on the current pay if Salaried or has Permanent earnings. If you choose Terminated, they will be deleted from the masterfile on the first pay of the following year. To keep them on Leave, enter another status change to put them back on Leave on the next pay processed)

  4. Click Go. Powerpay will prompt you for a last day worked and a rehire date. Enter this information.

  5. If employee had banking information set up previously, Powerpay will prompt you to validate banking information. You will need to enable it if you want the employee to be paid by direct deposit. If you do not, it will produce a cheque.
  6. On the Employee Status Changes page, confirm Pay Type and Pay Rate.
    • If employee is salaried, go to the Employee Timesheet and override salary to zero, or enter the appropriate amount.
  7. Review the Deductions & Contributions page for any existing permanent values, or override, if necessary.
  8. Review the Permanent Rates, Factors, Earnings page for any existing permanent values. Any overrides must be keyed on the Employee Timesheet.

Related:

How to Reactivate an employee from On Leave status