What's New - Powerpay 6.0

Welcome to the 6.0 release notes. Review the information for details relating to the 6.0 release. If you prefer, you can view a PDF version of the release notes.

Summary

Some of the key enhancements that are delivered in this Powerpay release include:

  • New People menu option - the launching point for some exciting new features coming to Powerpay later this year
  • Updated layout for the company header, employee bar and employee list – a new modern look with tabs related to employees conveniently located under the employee bar
  • QuickBooks Online accounting export - include the Dayforce fees and taxes onto the exported journal to allow for automated bank reconciliations in QuickBooks
  • Status Change/ROE page - for improved usability, the Status Change/ROE page has been reorganized, and sections are now consolidated
  • Three new contact types – additional contact types are now available on the User & Contact Mgmt page
  • New modern look and feel – the following pages have been updated to a new more modern feel:
    • Department / Distribution setup page
    • Self Service User Maintenance page
    • Mass Edit tool pages
    • Pay Grades page
  • Y-run enhancements – y-run pages have been streamlined eliminating the need to enter information not required for a y-run
  • Old user password field - your old password is now required on the User Password Change page for validation to ensure that someone else does not change your password

New Features - Powerpay

The People menu is the launching point for new Powerpay People functionality with employee management capabilities.

Three new contact types are available on the User & Contact Mgmt page.Closed From the Company menu, select User & Contact Mgmt.:

  • HR Contact
  • Referral Partner Contact
  • Other

A Select All option is now available in the Self Service Notification section on the User & Contact Mgmt page.Closed From the Company menu, select User & Contact Mgmt. saving you time by providing the option to select or clear all options with one click.

When multiple users are logged into the same payroll, Powerpay displays a message on the Home page, Select Pay page and the Submit Payroll page.

If the payroll is submitted, an error message displays.

A payroll run can’t be suspended, closed or skipped when multiple users are logged into that payroll. This ensures that users are not interrupted while working in the payroll.

Powerpay displays the error message “The action you are attempting cannot be completed at this time, as another user is currently logged into payroll “ when one of these actions is attempted when multiple users are logged into the payroll at the same time.

Use the Account Configuration tab on the Accounting Data Export page.Closed From the Company menu, select Export > Accounting Data > Account Configuration. to map the fees and taxes to your Chart of Accounts, so that they are included correctly in your Journal Entry . Including the Dayforce fees and taxes in the journal entry allows for automated bank reconciliations in QuickBooks.

Note: Before using this functionality, you must retrieve a Chart of Accounts.

To map fees and taxes to your Chart of Accounts:

  1. Navigate to the Account Configuration tab on the Accounting Data Export page.Closed From the Company menu, select Export > Accounting Data > Account Configuration.
  2. Select the appropriate options from the drop-down lists as appropriate for your needs.
  3. Click Save.

Changes made to the Account Configuration page are audited and available in the Company Information – Accounting Data Configuration section of the audit.

Enhancements – Powerpay

The look and feel of the Powerpay Employee Bar is updated.

  • The employee name now appears in blue in a larger font to make it more prominent
  • When you scroll down the page, the Employee Bar collapses to display more information on the page. Click + to expand.

The look and feel of the Powerpay Employee List is updated to a new more modern feel.

For improved usability, the Status Change / ROE page.Closed From the Payroll menu, select ROE / Employee Status Change > Status Change / ROE. has been reorganized, and sections are now consolidated.

  • Box 11, Box 12, Box 13, Box 14 and Box 16 are now available in the section, ROE Information
  • Box 17A, Box 17B and 17C are now available in one section, Box 17 Separation Payments
  • Box 18, Box 21 and Box 22 are now available in the Additional Information section

The look and feel of the following pages are updated to a new more modern feel.

Click on the employee name link in the Employee List at the bottom pf any of the pages to open the Employee Profile popup and view profile information about the selected employee.

The Select Template page for each of the Mass Update pages has been updated with a new look and feel. The Rename and Delete buttons now display as icons.

The 'For which pay period' label on the Mass Accumulator Payout page has been updated to 'Pay Period (if other than current)'.

  • The look and feel of the User Maintenance page.Closed From the Company menu, select Self Service > User Maintenance. is updated to a new more modern feel.
  • The message that displays when there are no security event records for the selected employee has been updated to “The employee does not have any Security Event records for the time period selected.”

For improved usability, the Department/Distribution Setup page.Closed From the Company menu, select Department/Distribution Setup.:

  • has a new look and feel,

  • is responsive to display correctly on desktops, tablets and mobile devices

  • when the Custom Description is only completed in one language, Powerpay automatically populates the second language with the description entered when the page is saved to ensure that the field does not display blank when the language is changed.

The look and feel of the Pay Grades page.Closed From the Company menu, select Compensation Setup > Pay Grades. is updated to a new more modern feel.

The Rapid Entry Setup pages and all quick links to the pages have been removed. All set up for the Rapid Entry pages are now completed on the Rapid Entry page itself.

For information on setting up the defaults for the Rapid Entry pages see Set up rapid entry page.

The ‘Employee Tax Form Delivery Default’ option on the Self Service Options page.Closed From the Company menu, select Self Service > Self Service Options. must now be set before creating new Self Service accounts.

When a default has not been sent, Powerpay displays a warning message when attempting to create a Self Service account.

After resetting an employee’s password in Self Service by selecting the Send New Password to User on the User Maintenance page.Closed From the Company menu, select Self Service > User Maintenance., the employee is now required to correctly answer the security question to reset their password.

An Old User Password field (required) now displays on the User Password Change page (More > Change Password) for validation to ensure that someone else does not change your password.

If the password entered in the Old User Password field is incorrect or left blank, Powerpay displays an error message.

When a y-run is open, the Tax Status for employees now displays in the Taxation section of the Employee Profile page. ClosedFrom the Payroll menu select Employee Profile.

The only option available is Status Indian -Earning on T4 – Code 71. If the employee was already set to Status Indian in the applicable year, the field is selected and read-only. If the employee was not set to Status Indian in the applicable year, the option can be selected. Once the page is saved, the checkbox can’t be cleared, and the field becomes read-only.

To clear the Status Indian option for an employee, contact your Customer Support Team.

The following fields and sections do not display on the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile. on a y-run to eliminate the need to complete fields not required for a y-run.

  • Hours per Pay field in the Compensation section
  • Vacation Pay Accumulator section
  • Additional Accumulator section
  • Sick Pay Accumulator section.

The Birth Date field is now editable and displays in the Employee Dates section for year-end adjustments to ensure the correct date displays and can be validated with the CPP/QPP status.

You can now adjust the Quebec CSST rates for the current year, and for the first pay of the year on the Government Rates page (Company > Government Rates), eliminating the need call to your Customer Support Team to enter the change.

To enter an adjusted rate:

  1. Go to the Government Rates page (Company > Government Rates)
  2. Enter the adjusted rate in the Rate column.
  3. Click Save.

On the Last Pay of the Year, a message displays indicating how your tax forms will be delivered on the following pages:

  • View Pay Period page (Pay Period > View Pay Period)

  • Submit Payroll page (Process > Submit Payroll)

An email is sent to the Powerpay User set to receive notifications on the User & Contact Mgmt page.Closed From the Company menu, select User & Contact Mgmt. when the Last Pay of the Year is submitted.

An add new employee link displays on the following pages when the company has no employees. Clicking on the link opens the New Hire page.Closed From the Payroll menu, select Hire/Profile > New Hire.

  • All pages under the Payroll menu except the Mass Edit Tool pages and the Group Retirement Plan Management page
  • All pages under the HR menu except the HR Info page and the HR Data Setup page

  • Rapid Entry page.Closed From the Payroll menu, select Regular Payment > Rapid Entry.

  • Rapid Entry - Second Payment page.Closed From the Payroll menu, select Second Payment > Rapid Entry - Second Payment.

  • User Maintenance page.Closed From the Company menu, select Self Service > User Maintenance.

  • Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet.

  • Direct Deposit page.Closed From the Payroll menu, select Hire/Profile > Direct Deposit.