What's New - Powerpay 6.30

The Payroll Preview Dashboard provides payroll administrators with at-a-glance insights into payroll variances before submission. It enables payroll administrators to quickly identify and resolve discrepancies prior to payroll finalization, improving accuracy and efficiency.

Benefits:

• Immediate visibility into pay period changes without manual comparisons.

• Faster detection and resolution of payroll issues before finalization.

• Improved confidence in payroll accuracy and audit readiness.

Payroll Preview Dashboard

• Displays high level variance trends for Earnings, Deductions, and Taxes across regular pay periods.

• Highlights key percentage changes for quick review.

• Does not display variances when any of the following are true:

  • Current pay period is non-regular (i.e. Extra run, ROE run or Y-run)

  • Prior pay period is not processed.

  • There is no prior regular run for comparison.

• Uses color coding to highlight the significance of variances:

  • Green (0% to ±2%) – Normal fluctuation – no action required

  • Yellow (±2.01% to ±5%) – Mild variance – review if inconsistent or unexpected

  • Red (Greater than ±5%) - Significant change - investigate immediately

Employee Variances Table

• Displays employees whose variances fall above or below the threshold after comparing the current regular run to the previous regular run.

• Color coding highlights the significance of a variance.

  • Green (0% to ±5%) - Normal fluctuation

  • Red (Greater than ±5%) - Significant change - investigate immediately

• Shows key employee details such as status, type, net pay, earnings, deductions, and hours.

• Sortable for easy review.

Earnings Variances Table

• Displays earnings code-level differences for each pay period.

• Identifies outliers and helps confirm accuracy prior to payroll submission.

• Color coding highlights the significance of a variance.

  • Green (0% to ±5%) - Normal fluctuation

  • Red (Greater than ±5%) - Significant change - investigate immediately

• Sortable for targeted review.

The Statutory Holiday Assist feature automates the calculation of statutory holiday pay for employees who do not work on the holiday.

It is available for Ontario, Alberta, British Columbia, and Quebec employers using Powerpay People with Daily Hours enabled. Additional jurisdictions will be supported in future releases.

When Statutory Holiday Assist is enabled, the Calendar tab. From the People menu, select Calendar. displays and the statutory holidays available to your province display in the applicable month.

When enabled, the Statutory Holidays section displays on the Time Review page. From the Payroll menu, select Regular Payment > Time Review. and includes:

• Notifications of statutory holidays in the pay period

• The calculation status: Calculation Required or Calculation Done

If there are no statutory holidays in the pay period, the following message displays:

No statutory holidays in this pay period.

If Daily Hours is enabled for your payroll but Statutory Holiday Assist is not, the following message displays:

Statutory Holiday calculations for British Columbia, Ontario, Quebec, and Alberta are now available. For more information see Powerpay Online Help.

Prerequisites

• Powerpay People UX (user experience) is enabled. Contact your Customer Support Team for access.

• Daily Hours is enabled. Contact your Customer Support Team to set up this feature. Service fees apply.

• Statutory holiday pay codes are set up. Service fees apply.

• The earning codes to include in the calculation for Statutory Holiday Assist are configured for your payroll. Review your provincial labour standards website to confirm your requirements. Email your Customer Support Team with the earning codes to be included.

• To calculate statutory holiday pay correctly, Powerpay requires the provincially mandated number of daily hours or daily earnings from one or more of the following pages:

  • Daily Hours Timesheet

  • Regular Timesheet

  • Manual page

  • Reversal page

  • Second Payment

  • Time Review page.

Jurisdiction specific statutory holiday pay calculation

When Powerpay detects a statutory holiday in the current pay period for supported provinces, it looks back to determine if there are sufficient historical hours and earnings available to calculate the statutory holiday pay. If historical data exists, Powerpay uses the designated earning codes to include in the calculation as 'regular wages'.

Calculate statutory holiday pay

1. Go to the Time Review page. From the Payroll menu, select Regular Payment > Time Review.

   The Statutory Holidays section reveals the number of jurisdictions configured for calculations.

2. In the Statutory Holidays section, click Select Eligible Employees.

3. In the Filter employees by province field, select the province for the calculation.

4. Select the employees to be included in the calculation for the current statutory holiday.

   Note: Powerpay does not automatically check for eligibility such as length of employment, if the employee worked their scheduled shift before or after the holiday, or if the holiday is a regular working day.

5. Click Calculate.

   Powerpay inserts and saves the value into the Time Review page. From the Payroll menu, select Regular Payment > Time Review., next to the statutory holiday date, once the value is calculated.

6. Repeat steps 3-5 for each province.

7. Review the values calculated.

Note: The payroll administrator can modify the value if required.

Manager comments for hours worked

To improve communication between employees and managers and streamline the timesheet approval process, managers can respond to employee timesheet comments.

Managers can add, edit, and delete manager comments on individual time entries.

Manager comments are read-only to employees and Payroll Administrators. Employees can view manager comments if Show on Employee view is selected.

When both employee and manager comments are present on an entry, each comment is clearly labeled and displayed separately.