Set up permanent rates, factors and earnings

Permanent rates, factors, and earnings are permanent values that can be applied at the company level or to individual employees, such as car allowance or permanent hourly rates. These amounts can be applied each pay or set up to appear only on certain pay cycles by setting up the Permanent Earnings Cycle page.Closed From the Company menu, select Cycles > Permanent Earnings Cycle.

All Rates, Factors, and Earnings descriptions will display in Powerpay, all you need to do is enter values for them. If you need additional Rate, Factor, and Earnings descriptions, contact your Customer Support Team (click the Contact Us link).

When a Permanent Rate description is selected on the Timesheet page and a value is entered for the hours type, the value is multiplied by the rate indicated on this page instead of the employee’s regular hourly rate of pay.

When a Permanent Factor description is selected on the Timesheet page and a value is entered for the hours type, the value is multiplied by the Factor indicated on this page and then multiplied by the employee’s regular rate.

The amounts indicated as Permanent Earnings are automatically paid out to the employee on every pay period (just as salaried employees receive their regular salary each pay period).

When you set up your company level data, you may have set up default Rates and Factors values to appear on every employee’s timesheet. However, you may have other hours types where the rate or factor varies from employee to employee. These employee-specific values are entered on this page.

The Permanent Earnings section cannot be set to a company-wide default. You must enter a value for each employee receiving permanent earnings here.

The regular hourly rate or per pay salary for an employee is not entered on this page. This is entered on the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.

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Set up permanent rates, factor and earnings for an employee

  1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.
  2. Navigate to the Permanent Rates, Factors, Earnings page.Closed From the Payroll menu, select Regular Payment > Permanent Rates, Factors, Earnings.
  3. Select the first applicable employee from the Employee List.

  4. Add, change, or delete existing information for the employee. (If you clear a value, Powerpay treats it as zero.)

    If you are adding amounts for a new employee who has NOT worked the entire pay period, you must enter permanent earning overrides on the Employee Timesheet page.Closed From the Payroll menu, select Regular Payment > Employee Timesheet.

  5. Click Save.
  6. Repeat the procedure for any other employee who requires specific values.