Add and/or Amend employee profile on a year-end run

To add an employee to produce a tax form:

  1. Go to the Add a new employee page.Closed From the Payroll menu, select Add a new employee.

    Powerpay displays the next available Employee Number as of the last payroll processed in the prior year.

  2. Confirm the employee number displayed is not assigned to an employee for the current year.

    Note: If the Employee Number displayed has already been assigned (to another employee) for the current year, enter an unassigned Employee Number before clicking Go.

  3. Click Go.

  4. Complete the fields on the page to add the new employee.

    Powerpay displays the fields required for tax form and year-end reporting purposes.

  5. Click Save.

    Note: If a new employee is set up on a Year-End run and the run is processed, Powerpay only displays this employee in the employee list if a subsequent Year-End run is opened.

    Important: If the 'new employee' is to be included in the Employee List for the new year, you must add them again with a new employee number with your next payroll run.

Powerpay displays the fields required for tax form and year-end reporting purposes. The values displayed are based on the values as of the last payroll of the year. Powerpay will not display new values entered from a payroll run for the current year.

  1. Go to the Employee Profile page.Closed From the Payroll menu, select Employee Profile.

  2. Select the employee from the Employee List.

  3. Click Go.

  4. Make any adjustments required.

  5. Click Save.

Important: If a change to the E.I. Category is made, a year-to-date adjustment is also required. See Employees assigned to wrong EI rate / business number.

Important:

Changes to this page only update the tax form. To apply the changes permanently to your payroll, you must enter them again on the Employee Profile page.Closed From the Payroll menu, select Hire/Profile > Employee Profile.