Transmit pay from DFTA to Powerpay

1. Go to the Timesheets page. From the Main menu, select Timesheets.

2. Select the Load menu and select the pay period timesheet to review.

3. Confirm all hours, pay adjustments, etc. are entered for the pay period.

   Statutory holiday dates are shaded in yellow on the Timesheet. To reveal the holiday name, place your cursor over the day.

4. (Pay periods with a statutory holiday) Confirm eligible employees will receive stat pay.

   Tip: Identify qualified employees on the Employee Pay Summary Report. From the Main menu, select Timesheets > Reports > Employee Pay Summary Report. If an eligible employee does not display, contact your DFTA Support Team to review the pay policy for the employee.

   Select an employee then select the Pay menu to display the stat pay information.

   Example:

   

5. Confirm if problems are reported.

   1. Go to the Pay Admin Checklist page. From the Main menu, select Pay Admin Checklist. The Exceptions column will identify the errors found.

      • Time Entries (red circle with x)

      • Active Time Entries (clock)

      • Unauthorized Records (stamp).

   2. Click the payroll number link in the Organization column to access the timesheet.

   3. Review an entry displayed, correct the error and click Save.

   4. Repeat until all errors are resolved.

   Tip: For more information and totals for the pay period, generate the Employee Pay Summary Report. From the Main menu, select Timesheets > Reports > Employee Pay Summary Report.

6. Authorize timesheet entries.

   1. To authorize all timesheet entries at once, select CTRL+A then click Authorize. A brown icon will display next to each timesheet entry.

   2. Click Authorize.

1. Go to the Pay Admin Checklist page. From the Main menu, select Pay Admin Checklist. in Dayforce.

2. Confirm no issues display in the Exceptions column. If found, return to the Timesheet to fix the error.

   • Time Entries (red circle with x)

   • Active Time Entries (clock)

   • Unauthorized Records (stamp).

3. Send a Mock Payroll Export file from the Test Transmit page. From the Main menu, select Pay Admin Checklist > Transmit Options > Test Transmit.

4. Click OK.

1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

2. Go to the Import Status page. From the Payroll menu, select Import > Import Status. to review the status of the import file.

   Powerpay displays if your import file is in queue, processing or complete.

3. Click the Details link to review any error or warning messages generated by the import process and take action, as required.

   Note:

   • Errors should be fixed before sending the final transmit.

   • Warnings are messages that do not affect the import of the data.

1. Generate totals in DFTA.

   1. Go to the Timesheets page. From the Main menu, select Timesheets.

   2. Click Reports.

   3. Select the Employee Pay Summary Report.

   4. Set the date range to match the pay period to process.

   5. Select the criteria for your report.

   6. Scroll to the bottom of the page and click Run Report.

2. Generate totals in Powerpay

   1. Click the Pay Period menu and click the Enter button for the pay period you want to work with.

   2. Go to the Data Verification page. From the Process menu, select Data Verification.

   3. Locate the Grand Totals at the bottom of the page.

3. Confirm the totals generated by Powerpay and Dayforce match.

1. Confirm the totals reported in Dayforce on the Employee Pay Summary Report. From the Main menu, select Timesheets > Reports > Employee Pay Summary Report. to the grand totals provided in Powerpay on the Data Verification page. From the Process menu, select Data Verification.

2. Preview the payroll in Powerpay.

   1. Go to the Payroll Preview page. From the Process menu, select Payroll Preview.

      Note: Payroll Preview is being updated to Payroll Preview Dashboard. This update will be rolled out automatically to customers in phases. Once you’re updated, you will select Payroll Preview Dashboard then click Refresh. To learn more about what’s included with the Dashboard, click here.

   2. Review the information for anomalies, check new hire information, verify totals, etc.

3. Enter timesheet corrections in Dayforce on the Timesheets page. From the Main menu, select Timesheets.

4. Enter employee profile corrections in Dayforce on the People page. Click the People icon. The People List menu displays by default.  

5. Repeat the steps for the Pay Admin Checklist and Test Transmit.  Repeat this step until all issues are addressed.

Note: Ensure all timesheet entries are accurate prior to completing these steps. If errors are found after the final transmit, your corrections must be entered in Powerpay.

1. In Dayforce, go to the Pay Admin Checklist page. From the Main menu, select Pay Admin Checklist.

2. Click the Locked, Approved and Committed checkboxes next to the Exceptions column to lock the pay period to prevent additional changes to the pay period.

3. Click Save.

   Your data is ready to transmit to Powerpay.

4. Select Transmit Options then Transmit to Payroll.

5. Confirm the import file successfully transmitted.

   • In Powerpay, go to the Import Status page. From the Payroll menu, select Import > Import Status.

   • In Dayforce, the Pay Admin Checklist displays your payroll number in green.

   You can now proceed with any changes you need to make in Powerpay and submit your payroll for processing.