Statutory Holiday Assist

The Statutory Holiday Assist feature automates the calculation of statutory holiday pay for employees who do not work on the holiday.

It is available for Ontario, Alberta, British Columbia, and Quebec employers using Powerpay People with Daily Hours enabled. Additional jurisdictions will be supported in future releases.

When Statutory Holiday Assist is enabled, the Calendar tab.Closed From the People menu, select Calendar. displays and the statutory holidays available to your province display in the applicable month.

Note:

  • Powerpay does not automatically check for eligibility such as length of employment, if the employee worked their scheduled shift before or after the holiday, or if the holiday is a regular working day.

  • Powerpay does not support custom holidays with the Statutory Assist feature. For example, optional holidays that are not required by legislation.

  • This feature is available for hourly employees only.

When enabled, the Statutory Holidays section displays on the Time Review page.Closed From the Payroll menu, select Regular Payment > Time Review. and includes:

  • Notifications of statutory holidays in the pay period

  • The calculation status: Calculation Required or Calculation Done

If there are no statutory holidays in the pay period, the following message displays:

No statutory holidays in this pay period.

If Daily Hours is enabled for your payroll but Statutory Holiday Assist is not, the following message displays:

Statutory Holiday calculations for British Columbia, Ontario, Quebec, and Alberta are now available. For more information see Powerpay Online Help.

Prerequisites

  • Powerpay People UX (user experience) is enabled. Contact your Customer Support Team for access.

  • Daily Hours is enabled. Contact your Customer Support Team to set up this feature. Service fees apply.

  • Statutory holiday pay codes are set up. Service fees apply.

  • The earning codes to include in the calculation for Statutory Holiday Assist are configured for your payroll. Review your provincial labour standards website to confirm your requirements. Email your Customer Support Team with the earning codes to be included.

  • To calculate statutory holiday pay correctly, Powerpay requires the provincially mandated number of daily hours or daily earnings from one or more of the following pages:

    • Daily Hours Timesheet

    • Regular Timesheet

    • Manual page

    • Reversal page

    • Second Payment

    • Time Review page.

Note:

Due to the requirement for dated data, there may be a delay between when Daily Hours is first enabled for your payroll and when Statutory Holiday Assist can perform accurate calculations. If fewer than mandated number of dated data exists, the calculated statutory holiday pay may not be accurate. Possible reasons are:

  • Daily Hours was recently enabled and insufficient dated data is available.

  • Employee hours or earnings were not entered by date.

  • A new employee does not have a full lookback history.

Jurisdiction specific statutory holiday pay calculation

When Powerpay detects a statutory holiday in the current pay period for supported provinces, it looks back to determine if there are sufficient historical hours and earnings available to calculate the statutory holiday pay. If historical data exists, Powerpay uses the designated earning codes to include in the calculation as 'regular wages'.

Powerpay supports two look back options for Alberta to calculate the average regular wages earned divided by the number of days worked.

  • Four weeks immediately before the holiday.

  • Four weeks ending on the last pay period before the holiday.

Powerpay calculates statutory holiday pay by averaging regular wages earned by the number of days worked in the previous 30 calendar days.

Powerpay requires four work weeks of dated hours or earnings to calculate 1/20 of regular wages earned.

Powerpay supports two calculation methods for Quebec.

  • Non-commissioned employees: The calculation is 1/20th of the regular wages earned during the last 4 complete work weeks.

  • Commissioned employees: The calculation is 1/60th of the wages earned during the last 12 complete work weeks.

Tasks

Calculate statutory holiday pay

  1. Go to the Time Review page.Closed From the Payroll menu, select Regular Payment > Time Review.

    The Statutory Holidays section reveals the number of jurisdictions configured for calculations.

  2. In the Statutory Holidays section, click Select Eligible Employees.

  3. In the Filter employees by province field, select the province for the calculation.

  4. Select the employees to be included in the calculation for the current statutory holiday.

    Note: Powerpay does not automatically check for eligibility such as length of employment, if the employee worked their scheduled shift before or after the holiday, or if the holiday is a regular working day.

  5. Click Calculate.

    Powerpay inserts and saves the value into the Time Review page.Closed From the Payroll menu, select Regular Payment > Time Review., next to the statutory holiday date, once the value is calculated.

  6. Repeat steps 3-5 for each province.

  7. Review the values calculated.

Note: The payroll administrator can modify the value if required.