Checklist of year-end activities

When you receive your preliminary year-end reports package, follow the instructions for each report to ensure that the information it contains is correct as of the pay period ending date shown in the upper right-hand corner of each report.

If you require new earning or deduction codes or adjustments to a current code, contact your Customer Support Team prior to your final payroll run of the year. Charges may apply.

For each of the following items, verify that they are correct by checking the relevant reports, see Year-End reports.

For each employee (including those on terminated status), verify:

• Name and address
• Social Insurance Number
• CPP/QPP, EI and QPIP (Quebec Parental Insurance Plan) deficiencies
• Province(s) of employment for 2025.

Note: Any employee in a terminated status on your last pay of the year will be removed from your payroll.

Verify Business Number(s) and/or Quebec Remittance Account Number(s)

If any terminated employees are returning in 2026, change their status to On Leave. For a list of terminated employees, review the Terminated Employees Report found in your preliminary balancing report.

All employees with a terminated status, as of the last pay of the year, are automatically removed from your payroll after the first pay of the year is processed.

If your payroll includes employees in any of the following provinces, verify:

• Manitoba Health and Post Secondary Education Tax Number
• Ontario Employer Health Tax Number
• Newfoundland and Labrador Health and Post-Secondary Education Tax Number
• Northwest Territories/Nunavut Payroll Tax Number
• Nova Scotia WCB account number and rate
• CNESST employer number and rate, Revenu Quebec Identification No.

If applicable verify:

• Deferred Profit Sharing Plan Number(s)
• Registered Pension Plan Number(s)

If you need to make year-end adjustments, a Year-End Adjustment Spreadsheet is available. To locate the spreadsheet, click here.  For instructions to complete the spreadsheet, click here. Email your request to [email protected].

Prior to submitting your final pay of the year, open the T4/T4A Dental Benefits page. From the Payroll menu, select Adjustments > T4/T4A Dental Benefits. and confirm all employees have a dental code assigned. This is a required step to submit your final payroll and have the codes included for your tax forms. For instructions to complete this step with your final payroll of the year, click here. (mandatory)

Verify the remittance amounts made on your behalf, during the year by comparing them with the reports from the appropriate government agency (For example: PD7A for Federal and TPZ-1015.R. 14.#-V for Quebec).

Notify your Customer Support Team, by email, of any changes to your company’s Receiver General remittance frequency, and/or WCB assessment rate effective for 2026 if applicable.

Email a copy of the notice received from CRA or RQ to one of the following centres:

• All provinces except Quebec: [email protected]
• Within Quebec only: [email protected]

Your Customer Support Team will validate if we were notified independently for a frequency change, review your setup and update your setup, if required.

Notify your Customer Support Team, by email, of any changes to your company’s reduced EI/QPIP rates effective for 2026 if they will not automatically update to the new prescribed rates. Review the reduced rates on the EI rate table or QPIP rate table.

Email a copy of the notice received from CRA or RQ to one of the following centres:

• All provinces except Quebec: [email protected]
• Within Quebec only: [email protected]

If you have a company pension plan and your payroll includes a YTD maximum amount for 2025, the maximum must be re-entered in the new year. Email the new maximum to your Customer Support Team.

Employees in terminated status will be removed from Powerpay when your first pay in 2026 is processed. If you would like them to remain in Powerpay, update their status to On Leave on or before your last pay dated in 2025.

All commissioned employees should complete a TD1X form for 2026 prior to the first pay of the new year.

Ensure that any exemption amounts for commissioned employees are re-entered on the first pay of the new year if these employees have completed a TD1X form.

Change terminated employees to On Leave to prevent them from deleting off the payroll after the first run of the year. For a list of terminated employees, review the Terminated Employees Report found in your preliminary balancing report.

If you have employees in Quebec, with your first payroll run in 2026 you will need to enter your total Worldwide gross payroll amount (including taxable benefits) for 2025, in order to accurately calculate the Quebec Health Services Fund in the new year.

If you have employees in Quebec, who will turn 73 in the new year, their QPP deduction will stop automatically with pay period one of the new year but you must also change their CPP/QPP status code to Exempt from CPP/QPP on the Compensation tab. From the People menu, select People List > Compensation.

On the first pay of the year do not select an Employee Status Change of Terminated. Instead, select an Employee Status Change of Leave.

If you select Terminated, the employee is deleted from the payroll after the first run of the year processes.

Tax override calculations for employees with CRA/Revenu Quebec letters (for reductions in taxable remuneration) and/or labour-sponsored tax credits for 2025 will be automatically reset to zero with the first payroll of the new year.

Enter new amounts for 2026 with your first payroll of the new year on the Statutory Deductions page. From the Payroll menu, select Regular Payment > Statutory Deductions.

Review the Powerpay Info Centre and Year-End tab for important dates and deadlines detailing when adjustments must be received and tax forms must be processed. See Missed tax form deadlines, for more information. If you are unable to meet any deadline, contact your Customer Support Team for advice on how to proceed.

If you submitted adjustments to be processed for your tax forms after your last pay of 2025, you are responsible for remitting any statutory deductions created by the adjustments to the appropriate agencies by the specified deadline imposed by those agencies.

If pension adjustments (PAs) are being calculated by an actuary, ensure that they have been provided and verified to reports prior to processing your tax forms. See Calculate pension adjustments (PA).

If you have employees in Ontario, you are responsible for filing an annual Ontario EHT Return, to reconcile the annual tax due against the installments made in 2025. This is the employer’s responsibility, even if Dayforce remits EHT on your behalf. See Ontario employer health tax (EHT).

If you have employees in Quebec, you are responsible for completing and filing your annual Quebec CNESST report to reconcile the annual CSST premiums due against the installments made in 2025.

If you have employees in British Columbia, you are responsible for completing and filing your BC EHT annual return by March 31, 2026 and for making all tax payments.

If you have employees in Ontario, you are responsible for filing your Ontario WSIB reports and remittances (if applicable) for 2025. The WSIB should communicate to you the rates at which to calculate your premiums owing.